Tenant Handbook


Download PDF

Rules and Regulations

Rules and Regulations
45 Fremont Street
San Francisco, CA 94105
 
The term “Tenant” as used herein includes the Tenant’s officers, agents, contractors, employees, licensees, and invitees.  The term “Premises” refers to the defined premises in the Tenant’s lease.
 
ACCESS SYSTEM:  If Tenant requests wiring for an access control system, such wiring shall be installed by a Landlord approved electrician.
 
AIR QUALITY: Tenant shall not cause or permit any foul or noxious gas or other odors to be produced upon or permeate from the Premises.
 
ANIMALS: Animals are not permitted in the Building or the Premises unless they are service animals as defined under the Americans with Disabilities Act or unless as expressly permitted in individual tenant leases.
 
BICYCLES, SKATEBOARDS, ROLLER SKATES, IN-LINE SKATES, SCOOTERS AND MOTORIZED VECHICLES: Bicycles, skateboards, roller skates, in-line skates, scooters and motorized vehicles (excluding  motorized wheelchairs) are not permitted inside the Building, elevators or on the walkways outside the Building, except in areas designated by Landlord.
 
Tenant may bring bicycles into the Premises so long as the bicycles are transported in the Building’s designated bicycle shuttle elevator, are walked (not ridden) in the hallways, and the bicycle tires are wiped off so the tires do not leave tracks on the floors or carpets in the lobbies or hallways.  If a secure bicycle parking area exists at the Building for use in common by tenants of the Building, Tenant shall be entitled to use of the same, subject to the applicable rules and regulations imposed thereon by Landlord.
 
Tenants shall access the designated bicycle shuttle elevator via the entrance on the Beale Street side of the building; no bicycles will be permitted entry through the Fremont Street side or the loading dock. Tenants must provide a completed License Agreement to Landlord before they will be given access to the basement bicycle parking room. Locker usage within the bicycle room is only for use when a bicycle is being stored. Bicycles shall not be left in the bicycle room longer than 24 hours.
 
SHOWER/LOCKER ROOM: Use of the building shower and locker rooms is limited to 45 Fremont tenants only. All access to the building shower and locker rooms must be approved and granted by the Landlord. Lockers are for single-day use only. Any locks left overnight will be subject to removal. Items will be held for 15 days and will be considered abandoned thereafter.
 
BUILDING ACCESS: Landlord may deny access to any portions of the Building or the Premises if the individual is not in compliance with Landlord’s Visitor Access Program.  Subject to applicable law, Landlord shall in no case be liable for damages for any error with regard to the admission to, or exclusion from, the Building of any person.  Further, in the event of civil unrest or any other emergency situation, Landlord reserves the right to prevent access to all areas of the Building, as necessary, to mitigate the risk of damage to person or property.  Such actions may include closing and locking the doors to the Building.
 
COMBUSTIBLE & FLAMMABLE: Subject to the terms of the Lease as to the handling of permitted hazardous materials, Tenant shall not use or keep in the Premises or the Building any kerosene, gasoline, or flammable or combustible fluid or material, nor use any method of heating or air conditioning other than provided by Landlord or agreed to by Landlord pursuant to the provisions of the Lease.
 
COOKING: No cooking shall be done or permitted by Tenant in the Premises, except that Tenant may maintain and use in the breakroom/kitchen area microwave ovens, toaster ovens and equipment for brewing coffee, tea, hot chocolate and similar beverages, provided that Tenant shall (i) prevent the emission of any food or cooking odor from leaving the Premises, (ii) be solely responsible for cleaning the areas where such equipment is located, (iii) maintain and use such areas solely for Tenant’s employees and business invitees, not as public facilities, and (iv) keep the Premises free of vermin and other pest infestation.  
 
CORRIDOR DOORS:  Corridor doors, when not in use, shall be kept closed and free of obstructions.
 
DEFACEMENT:  Tenant shall not overload the floor of the Premises or mark, drive nails, screw or drill into the partitions, woodwork or plaster or in any way deface the Premises or any part thereof; provided, however, that Tenant may hang on the walls of the Premises artwork, whiteboards and other items typically hung in office premises using nails, hooks or other devices reasonably approved by Landlord for such purposes.
 
DISORDERLY CONDUCT: Landlord reserves the right to exclude or expel from the Building any person who, in the judgment of Landlord, is intoxicated or under the influence of liquor or drugs, or who shall in any manner act in violation of any of the Rules and Regulations.
 
DOORS, KEYS AND LOCKS:  Tenant shall not place any locks or bolts (or alter any locks or bolts already in place) on any interior or exterior door in the Premises or Building without Landlord's prior written consent, and Landlord shall have the right at all times to retain and use keys or other access codes or devices to all locks within and into the Premises.
 
Upon the expiration or termination of the lease, Tenant shall return all Building issued keys to Landlord.  If Tenant loses any previously issued key or passcard, Tenant shall pay the standard replacement charge to replace the same. 
 
ELEVATOR – FREIGHT & SERVICE:  Tenant shall make prior arrangements with Landlord for use of the freight and service elevators for the purpose of moving heavy articles, large deliveries, or other items that are not appropriate for the passenger elevators.  Deliveries shall occur during hours approved by Landlord and in accordance with the scheduling procedures for the freight and service elevators. Landlord reserves the right to inspect and, where deemed appropriate by Landlord, to open, freight coming into the Building and to exclude from entering the Building any freight that is in violation of any of these Rules and Regulations and any freight for which such inspection is not permitted.  Tenant shall not cause the freight or service elevator to be loaded beyond rated capacities. The service elevator shall not be used by tenants for passenger access between floors.
 
ELEVATOR - PASSENGER: The passenger elevator cars are designed solely to move people between floors of the Building. These cars are not intended to be used for freight or mail delivery unless coordinated specifically with Landlord for such use, in which case, special requirements/protection may be required.
 
LOADING DOCK: Tenant shall make prior arrangements with Landlord to schedule use of the loading dock for purposes of making large deliveries or pickups, assisting with building moves, tenant construction, or any activities that cannot be performed from the exterior of the building. Loading dock access must be confirmed by the Landlord in writing.
 
No pallet jacks are permitted in the building. Pallets shall not be transported in the elevators and are not permitted on Tenant floors. All pallets must be removed by the Tenant or Tenant’s vendor and cannot be left on the property or disposed of in the building’s dumpsters.
 
JANITORIAL, RECYCLING & TRASH:  Landlord’s janitorial staff shall not be hindered from cleaning the Premises after 6PM on business days.  The janitorial staff shall not clean occupied areas if it will create a disturbance to Tenant.  
 
Unless expressly permitted by the Lease, Tenant shall not employ any person other than Landlord’s contractors for the purpose of cleaning, maintaining and/or repairing the Premises.
 
Tenant shall comply with the Building’s waste disposal guidelines.  All tenants are obligated to follow the building’s procedures for sorting trash, recycling, and compost. Electronic waste (E-waste) must not be disposed of in the Building’s trash or recycling stream. E-waste must be collected and disposed of via an EPA certified e-waste recycler.
 
LANDLORD APPROVAL OF TENANT CONTRACTORS: All contractors or vendors, performing work in the Building shall be subject to Landlord's prior approval, which approval shall not be unreasonably withheld, and shall be required to comply with the Building’s Conditions for Construction and Tenant Construction Standards.
 
LOST OR STOLEN ITEMS: Landlord shall not be responsible for any loss, theft, disappearance of, or damage to, personal property in the Premises, however occurring.
 
NUISANCES: Tenant shall not generate any objectional noise, vibration, or other offensive conduct that interferes with the rights of the other tenants of the Building.
 
PATH OF TRAVEL: Sidewalks, doorways, vestibules, halls, stairways, and other similar areas shall not be obstructed by Tenant or used by Tenant for any purpose other than ingress and egress to and from the Premises. No rubbish, litter, trash, or material shall be placed, emptied, or thrown in those areas.
 
PLUMBING:  Plumbing fixtures and appliances shall be used only for the purposes for which designed and the expense of any breakage, stoppage or damage resulting from the violation of this rule shall be borne by the tenant.
 
RISER ACCESS: Tenants are prohibited from installing any equipment in any riser room, utility and equipment rooms or any other rooms not leased to Tenant without Landlord’s prior written approval.  Tenant must coordinate any request to access any riser room or the basement MPOE with the Landlord’s designated riser management company.
 
SECURITY AND LIFE SAFETY: Landlord may from time to time implement systems and procedures for the security and safety of the Building, the property and occupants and Tenant shall comply with the same.  Tenants are responsible for life safety inside their respective Premises and must comply with all Building life safety programs, fire drills, and emergency preparedness programs.
 
SIGNAGE & DIRECTORIES: Signs, advertisements or notices shall not be painted or affixed to windows, doors, or other parts of the Building or placed outside of tenant space without prior Landlord approval.  Unless otherwise expressly provided in the Lease, Tenant shall be entitled to have the name of Tenant's company listed on (a) the Building directory situated in the lobby of the Building (if such a directory exists), and (b) the Tenant directory on each floor of the Building where the Premises are located, with the cost of any changes to Tenant’s name on the directory during the Lease term to be at Tenant’s cost. 
 
SMOKING: 45 Fremont is a 100% smoke free property. Tenants shall not smoke or permit smoking anywhere in the Building or on the premises.  Smoking includes e-cigarettes, electronic cigarettes, personal vaporizer or electronic nicotine delivery systems.
 
SOLICITING: Canvassing, selling, soliciting, and distribution of handbills or any other written materials in the Building is prohibited, and Tenant shall cooperate to prevent the same.
 
VENDING/BREAKROOM/KITCHEN EQUIPMENT:  Vending machines, water coolers, and coffee machines  may be installed within the Premises only if the equipment and manner of installation is in accordance with the Building requirements and operational standards as defined in the Building’s Conditions for Construction and Tenant Construction Standards. 
 
WEAPONS: Weapons are prohibited in all areas of the Building and the Real Property.
 
WINDOW TREATMENTS: Landlord shall have the right to designate and approve any curtains, blinds, shades or screens attached to or used in connection with any door or window of the Premises.  Except for such approved coverings, nothing shall be attached to or hung on the windows or placed in windowsills of the Premises. Window film must be installed on the south and east elevations of the building, the spec of which can be found in the Building’s Conditions for Construction and Tenant Construction Standards.  
 
The Rules and Regulations may be modified or amended by Landlord from time to time.  The Rules and Regulations are supplemental to the executed leases in the Building, provided that, IN THE EVENT OF ANY CONFLICT BETWEEN THE RULES AND REGULATIONS AND A TENANT’S WRITTEN LEASE, THE APPLICABLE TERMS OF THE LEASE SHALL CONTROL.